How to Review Security Before Enabling Public Sharing Links

Public sharing links can make collaboration easier but may allow anyone with a link to view or download business information. Links can be forwarded, indexed, or retained after their original purpose ends.

What to check

Review default sharing scope, expiration, download permissions, sensitive data locations, audit logs, and whether access can be limited to named users. Identify which roles can create public links and whether owners can see or revoke them.

Recommended next step

Set sharing defaults that fit the business use case, restrict high-risk content, and provide a regular review of active external links. Train staff to select named-recipient access when broad public access is unnecessary.

How Informatix Systems can help

Informatix Systems provides cybersecurity and cloud access governance services. We can assess the affected setup, trace the likely cause, and help plan an implementation path. Contact us with the system involved, when the issue began, and non-sensitive error details.