How to Review Security Risks Before Sharing Files With an External Consultant

External consultants may need business documents to perform a project, but email attachments and broad shared folders can expose unrelated or sensitive information. Access may continue after the engagement ends if ownership is unclear.

What to check

Define the project need, data sensitivity, recipient identity, approved transfer method, access duration, and retention expectation. Review link permissions, download controls, audit visibility, and whether redacted or minimized data can meet the requirement.

Recommended next step

Share only the required material through an approved channel, assign an internal owner, and set an expiration or review date. Revoke access and confirm deletion or retention obligations at the end of the engagement.

How Informatix Systems can help

Informatix Systems provides cybersecurity and secure collaboration services. We can assess the affected systems, clarify likely causes, and help plan a practical fix. Contact us with the platform involved, when the issue began, and non-sensitive error details.