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Knowledge Base & Operational DocumentationHow to Review Security Before Using a Public AI Chatbot for Internal Work
Employees may paste internal plans, customer details, or code into public AI tools without knowing retention and training settings. Sensitive information can leave approved systems even when the prompt seems routine.
What to check
Identify data classifications employees handle, tool terms and retention, account controls, browser extensions, and current approved services. Ask which tasks drive use and whether safer alternatives meet the need.
Recommended next step
Publish clear data-handling rules, provide an approved tool where appropriate, and train staff to remove sensitive details. Review policies when provider features or terms change.
How Informatix Systems can help
Informatix Systems provides cybersecurity and AI tool risk review services. We can review the setup, identify likely causes, and help plan a practical resolution. Contact us with the platform involved, when the issue began, and non-sensitive error details.